Privacy Notice – Clients
What we need
Brown & McRae, Solicitors of Anderson House, 9-11 Frithside Street, Fraserburgh, AB43 9AB and of 10 High Street, Turriff, AB53 4DS will be a “controller” of the personal information that you provide to us when you instruct us to act on your behalf unless otherwise stated in this privacy notice.
When you become a client of Brown & McRae, Solicitors, we will collect, store and use the personal information that you provide to us in your instructions and during the course of our solicitor / client relationship. We may ask you for additional personal information during the course of our client / solicitor relationship, which shall be collected, stored and used in accordance with this privacy notice.
Why we need your personal information – contractual purposes
We need to collect our clients’ personal information so that we can perform our service agreement with you. We will use our clients’ personal information to represent you as your solicitors in connection with the matter in which you have instructed us in.
If you do not provide us with all of the personal information that we need to collect then this may affect our ability to provide you with legal advice and / or represent you as your solicitors.
Why we need your personal information – legal obligations
We are under a legal obligation to process certain personal information relating to our clients for the purposes of complying with our obligations under:
- the Law Society of Scotland requirements for solicitors; and
- anti-money laundering regulations.
Who we share your personal information with
We may be required to share personal information with statutory or regulatory authorities and organisations to comply with statutory obligations. Such organisations include the Law Society of Scotland, HMRC, Revenue Scotland, the Registers of Scotland, the Scottish Courts and Tribunal Service and the Office of Public Guardian (Scotland) for the purposes of complying with our statutory obligations.
We may also share personal data with our professional advisors for the purposes of taking advice.
Brown & McRae, Solicitors, employs third party suppliers to provide services such as IT support and off-site electronic file storage. These suppliers may process personal data on our behalf as “processors” and are subject to written contractual conditions to only process that personal data under our instructions and protect it.
In the event that we do share personal data with external third parties, we will only share such personal data strictly required for the specific purposes and take reasonable steps to ensure that recipients shall only process the disclosed personal data in accordance with those purposes.
How we protect your personal information
Your file, once closed, will either be stored in our office storage room or will be sent to First Scottish Group Limited, St David’s House, St David’s Drive, Dalgety Bay, Fife, KY11 9NB to be electronically scanned and stored on a secure server all in accordance with the Law Society of Scotland’s guidelines. If your file is sent for scanning, the physical file will be destroyed 3 months after the file has been scanned in. Your files and personal information will be accessed by our staff for the purposes set out above.
How long we keep your personal information
We keep our clients’ personal data for 10 years. Your personal data and your files shall be deleted after this period.
You can exercise any of the following rights by writing to us at Anderson House, 9-11 Frithside Street, Fraserburgh, AB43 9AB.
Your rights in relation to your personal information are:
- you have a right to request access to the personal information that we hold about you by making a “subject access request”;
- if you believe that any of your personal information is inaccurate or incomplete, you have a right to request that we correct or complete your personal information;
- you have a right to request that we restrict the processing of your personal information for specific purposes; and
- if you wish us to delete your personal information, you may request that we do so.
Any requests received by Brown & McRae, Solicitors, will be considered under applicable data protection legislation. If you remain dissatisfied, you have a right to raise a complaint with the Information Commissioner’s Office at www.ico.org.uk